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585ded-[4px] object-contain" src="https://cdn.brandfetch.io/claude.ai/icon" style="display: none;"><img alt="" loading="lazy" width="16" height="16" class="h-4 w-4 rounded-[4px] object-contain" src="https://cdn.brandfetch.io/openai.com/icon" style="display: none;"><img alt="" loading="lazy" width="16" height="16" class="h-4 w-4 rounded-[4px] object-contain" src="https://cdn.brandfetch.io/slack.com/icon" style="display: none;"></span>Integrations &amp; API</a></li></ul></div><div class="absolute left-0 top-full flex justify-center"></div></nav></div><div class="hidden md:flex items-center gap-4"><div class="group relative"><a href="https://www.flight-estimator.workgrounds.com" target="_blank" rel="noopener noreferrer" class="inline-flex items-center justify-center w-9 h-9 rounded-md transition-all duration-300 text-white hover:bg-white/10" data-testid="link-flight-estimator"><svg xmlns="http://www.w3.org/2000/svg" width="24" height="24" viewBox="0 0 24 24" fill="none" stroke="currentColor" stroke-width="2" stroke-linecap="round" stroke-linejoin="round" class="lucide lucide-plane w-5 h-5" aria-hidden="true"><path d="M17.8 19.2 16 11l3.5-3.5C21 6 21.5 4 21 3c-1-.5-3 0-4.5 1.5L13 8 4.8 6.2c-.5-.1-.9.1-1.1.5l-.3.5c-.2.5-.1 1 .3 1.3L9 12l-2 3H4l-1 1 3 2 2 3 1-1v-3l3-2 3.5 5.3c.3.4.8.5 1.3.3l.5-.2c.4-.3.6-.7.5-1.2z"></path></svg></a><div class="absolute left-1/2 -translate-x-1/2 top-full mt-2 flex items-center gap-1 text-xs text-white bg-slate-800/95 px-3 py-1.5 rounded-full border border-slate-600 opacity-0 group-hover:opacity-100 transition-opacity duration-200 whitespace-nowrap pointer-events-none z-50 shadow-lg"><svg xmlns="http://www.w3.org/2000/svg" width="24" height="24" viewBox="0 0 24 24" fill="none" stroke="currentColor" stroke-width="2" stroke-linecap="round" stroke-linejoin="round" class="lucide lucide-plane w-3 h-3 text-[#0095FF]" aria-hidden="true"><path d="M17.8 19.2 16 11l3.5-3.5C21 6 21.5 4 21 3c-1-.5-3 0-4.5 1.5L13 8 4.8 6.2c-.5-.1-.9.1-1.1.5l-.3.5c-.2.5-.1 1 .3 1.3L9 12l-2 3H4l-1 1 3 2 2 3 1-1v-3l3-2 3.5 5.3c.3.4.8.5 1.3.3l.5-.2c.4-.3.6-.7.5-1.2z"></path></svg><span>Estimate flight costs</span></div></div><a href="/login"><button class="inline-flex items-center justify-center gap-2 whitespace-nowrap rounded-md text-sm focus-visible:outline-none focus-visible:ring-1 focus-visible:ring-ring disabled:pointer-events-none disabled:opacity-50 [&amp;_svg]:pointer-events-none [&amp;_svg]:size-4 [&amp;_svg]:shrink-0 hover-elevate active-elevate-2 border [border-color:var(--button-outline)] shadow-xs active:shadow-none min-h-9 py-2 font-medium px-5 h-9 transition-all duration-300 border-white/30 text-white hover:bg-white/10 hover:border-white/50" data-testid="link-login-desktop">Log in</button></a><div class="group relative"><a href="/onboard"><button class="inline-flex items-center justify-center gap-2 whitespace-nowrap rounded-md text-sm focus-visible:outline-none focus-visible:ring-1 focus-visible:ring-ring disabled:pointer-events-none disabled:opacity-50 [&amp;_svg]:pointer-events-none [&amp;_svg]:size-4 [&amp;_svg]:shrink-0 hover-elevate active-elevate-2 border-primary-border min-h-9 font-medium px-6 py-2 h-9 bg-[#0095FF] text-white hover:bg-[#0080e6] transition-all duration-300 border-0">Book an onboarding</button></a><div class="absolute left-1/2 -translate-x-1/2 top-full mt-2 flex items-center gap-1 text-xs text-white bg-slate-800/95 px-3 py-1.5 rounded-full border border-slate-600 opacity-0 group-hover:opacity-100 transition-opacity duration-200 whitespace-nowrap pointer-events-none z-50 shadow-lg"><svg xmlns="http://www.w3.org/2000/svg" width="24" height="24" viewBox="0 0 24 24" fill="none" stroke="currentColor" stroke-width="2" stroke-linecap="round" stroke-linejoin="round" class="lucide lucide-zap w-3 h-3 text-[#0095FF] fill-[#0095FF]" aria-hidden="true"><path d="M4 14a1 1 0 0 1-.78-1.63l9.9-10.2a.5.5 0 0 1 .86.46l-1.92 6.02A1 1 0 0 0 13 10h7a1 1 0 0 1 .78 1.63l-9.9 10.2a.5.5 0 0 1-.86-.46l1.92-6.02A1 1 0 0 0 11 14z"></path></svg><span>Only takes 15 mins</span></div></div></div><button class="md:hidden p-2 transition-colors duration-300 text-white"><svg xmlns="http://www.w3.org/2000/svg" width="24" height="24" viewBox="0 0 24 24" fill="none" stroke="currentColor" stroke-width="2" stroke-linecap="round" stroke-linejoin="round" class="lucide lucide-menu" aria-hidden="true"><path d="M4 5h16"></path><path d="M4 12h16"></path><path d="M4 19h16"></path></svg></button></div></header><main>
585<article class="pt-32 pb-16"><div class="container mx-auto px-4"><div class="max-w-3xl mx-auto"><a data-testid="link-back-blog" href="/blog" class="inline-flex items-center gap-2 text-slate-600 hover:text-[#07163C] transition-colors"><svg xmlns="http://www.w3.org/2000/svg" width="24" height="24" viewBox="0 0 24 24" fill="none" stroke="currentColor" stroke-width="2" stroke-linecap="round" stroke-linejoin="round" class="lucide lucide-arrow-left w-4 h-4" aria-hidden="true"><path d="m12 19-7-7 7-7"></path><path d="M19 12H5"></path></svg>Back to Blog</a><div class="mt-8 mb-4"><div class="whitespace-nowrap inline-flex items-center rounded-md text-xs font-semibold transition-colors focus:outline-none focus:ring-2 focus:ring-ring focus:ring-offset-2 hover-elevate border [border-color:var(--badge-outline)] text-[#07163C] border-[#c4d4f5] bg-[#f0f4fa] px-3 py-1">Playbook</div></div><h1 class="text-5xl md:text-6xl lg:text-7xl font-extrabold text-slate-900 tracking-tight mb-6 leading-tight">How PebblePost Completed 2 Months of Problem-Solving Work in 2 Hours</h1><div class="flex items-center gap-6 text-slate-600 mb-8"><div class="flex items-center gap-2"><svg xmlns="http://www.w3.org/2000/svg" width="24" height="24" viewBox="0 0 24 24" fill="none" stroke="currentColor" stroke-width="2" stroke-linecap="round" stroke-linejoin="round" class="lucide lucide-user w-4 h-4" aria-hidden="true"><path d="M19 21v-2a4 4 0 0 0-4-4H9a4 4 0 0 0-4 4v2"></path><circle cx="12" cy="7" r="4"></circle></svg><span>Garrett Ullom</span></div><div class="flex items-center gap-2"><svg xmlns="http://www.w3.org/2000/svg" width="24" height="24" viewBox="0 0 24 24" fill="none" stroke="currentColor" stroke-width="2" stroke-linecap="round" stroke-linejoin="round" class="lucide lucide-clock w-4 h-4" aria-hidden="true"><path d="M12 6v6l4 2"></path><circle cx="12" cy="12" r="10"></circle></svg><span>6 mins</span></div><span>February 10, 2026</span></div><img alt="How PebblePost Completed 2 Months of Problem-Solving Work in 2 Hours" class="w-full rounded-2xl mb-12 shadow-lg" src="/blogpost10-cover.png"><div class="prose prose-lg prose-slate max-w-none"><p class="text-slate-700 leading-relaxed mb-6">When it comes to a company meetup, no one wants to zombie-walk from session to session. But if there's no schedule at all, nothing gets done.</p><p class="text-slate-700 leading-relaxed mb-6">It's all about finding a happy medium.</p><p class="text-slate-700 leading-relaxed mb-6">John Germinario, the Head of People at PebblePost, knows from his 15+ years in HR that the right company event empowers your staff as workers and as people.</p><p class="text-slate-700 leading-relaxed mb-6">Today, John shares how PebblePost gets that done.</p><h3 class="text-xl font-bold text-slate-900 mt-8 mb-3">How In-Person Co-Working Benefits Companies</h3><p class="text-slate-700 leading-relaxed mb-6">According to John, remote workers tend to drift apart from each other about 4-6 months after the last time they got together. That drift is the road to misunderstandings and less productive teams.</p><p class="text-slate-700 leading-relaxed mb-6">An Atlassian study <a href="https://theboxsf.com/blogs/articles/the-importance-of-in-person-meetings-in-a-remote-world" target="_blank" rel="noopener noreferrer" class="text-[#0095FF] hover:underline font-medium">found that</a> an in-person team event gives workers, on average, a 27% increase in feelings of connection. They also learned that 98% of executives agree that location of teams doesn't matter – it's how that team works together.</p><p class="text-slate-700 leading-relaxed mb-6">John wanted a way to foster strong connections when he gets everyone together, which is why he implemented an approach to team gatherings that he calls "running the business." Picture: a massive ballroom where coworkers just do their work as usual in the same room.</p><p class="text-slate-700 leading-relaxed mb-6">He thinks that when you gather everyone together, you should be simulating a high-energy coworking environment instead of shuttling everyone into meetings. It's a method that sits in the middle between expensive quarterly off-sites and virtual team-building.</p><h2 class="text-2xl font-bold text-slate-900 mt-10 mb-4">Building Your Annual Gathering</h2><p class="text-slate-700 leading-relaxed mb-6">Here's how he puts together a gathering that's just structured enough to keep everyone mov
585ing, but not so structured that it gets in the way of relationship-building. The process takes about 8 months (in this example, John works from September to April, but you can work this backward from your event).</p><figure class="my-8"><img alt="Blog image" class="w-full rounded-xl shadow-md" src="/blogpost10-playbook.png"></figure><h4 class="text-lg font-bold text-slate-900 mt-8 mb-3">Step 1: Lock Down Logistics 8 Months Out</h4><p class="text-slate-700 leading-relaxed mb-6">"We start that planning in September," John says. "My goal is to always have a location, a budget, and a date locked in before Thanksgiving."</p><p class="text-slate-700 leading-relaxed mb-6">That budget factors in each person, including their hotel, flight, per diem, and ground transportation. Travel criteria is important too. Consider factors like whether you're looking for an airport within 45 minutes of your event or if you need to aim for direct flights.</p><h4 class="text-lg font-bold text-slate-900 mt-8 mb-3">Step 2: Design the Hybrid Schedule Structure</h4><p class="text-slate-700 leading-relaxed mb-6">"Give people a morning or afternoon of all-company content," John suggests. Then, for the time that isn't devoted to company presentations, "Let them do their day jobs. Let them meet with teams they don't normally meet with."</p><p class="text-slate-700 leading-relaxed mb-6">For example: Schedule all-hands content from 9:30am-12:30pm, then set aside 1:30pm-5pm as "run the business" time.</p><p class="text-slate-700 leading-relaxed mb-6">John also builds in 90-minute gaps between work and evening events to let people rest and recalibrate, so they're not going into a relationship-building dinner with their work brains turned on.</p><h4 class="text-lg font-bold text-slate-900 mt-8 mb-3">Step 3: Collaborate on Content with the C-Suite</h4><p class="text-slate-700 leading-relaxed mb-6">As a one-person HR team who's building an in-person meeting schedule, John needs to stay close to all the leaders for event topics. That way, the meetings are full of the most important information, delivered well. Sessions should focus on vision, product roadmap, and market positioning – that's how you get everyone aligned.</p><p class="text-slate-700 leading-relaxed mb-6">Also consider the value that can come from an expert outside perspective. When John brought in external speakers who spoke on topics tied to the company's goals, for example, he saw a 95% approval rating from employees.</p><h4 class="text-lg font-bold text-slate-900 mt-8 mb-3">Step 4: Take Care of Your Employees' Happiness</h4><p class="text-slate-700 leading-relaxed mb-6">With all the logistics sorted out, it's time to plan a great experience. John's suggestion? Make sure you have great food. It's one of the most important things.</p><p class="text-slate-700 leading-relaxed mb-6">He suggests 90-minute breakfast windows with full hot options, plus free-flowing coffee and snacks during sessions.</p><p class="text-slate-700 leading-relaxed mb-6">He'll also bring a peer-voted award ceremony to the final dinner so workers get some recognition after their work.</p><p class="text-slate-700 leading-relaxed mb-6">What this boils down to is treating your employees like adults, not children. Give them room to breathe, and let them feel like they're navigating their own day instead of being pushed through mandatory hoops.</p><h2 class="text-2xl font-bold text-slate-900 mt-10 mb-4">What Effective Events Can Do For You</h2><p class="text-slate-700 leading-relaxed mb-6">How did John's approach help PebblePost? During the event, John noted, "We did 2 months' worth of work in 2 hours."</p><p class="text-slate-700 leading-relaxed mb-6">That's not a typo. When they brought cross-functional teams together, their problem-solving skyrocketed.</p><p class="text-slate-700 leading-relaxed mb-6">Afterward, John turned toward the workers to hear how they could improve for the next meeting, asking about every session.</p><p class="text-slate-700 leading-relaxed mb-6">Out of the feedback, there were some great signs:</p><ul class="list-disc pl-6 mb-6 space-y-2"><li class="text-slate-700">98% of attendees rated the event 4 or 5 out of 5</li><li class="text-slate-700">91% responded to the survey (and responses weren't required)</li></ul><p class="text-slate-700 leading-relaxed mb-6">When you bring teams together for a mixture of company sessions and in-person coworking, the next few months can look like a busier, louder Slack; fewer meetings now that async goes smoother; and higher retention.</p><p class="text-slate-700 leading-relaxed mb-6">Successful company meetups strike the perfect balance between structured all-hands content and unstructured "run the business" collaboration time – and that means getting work done and building relationships too. The right event can strengthen remote teams and improve their output for months after.</p></div><div class="mt-12 pt-8 border-t border-slate-200"><p class="text-sm text-slate-500 mb-2">Written by</p><p class="font-semibold text-slate-900">Garrett Ullom</p></div></div></div></article><section class="py-24 bg-white relative"><div class="container mx-auto px-4"><div class="relative rounded-3xl bg-gradient-to-br from-[#07163C] via-[#0a1f4d] to-[#07163C] p-12 md:p-16 lg:p-20 overflow-hidden" style="opacity: 0; transform: translateY(60px);"><div class="absolute top-0 right-0 w-80 h-80 bg-[#0095FF]/20 rounded-full blur-[100px] pointer-events-none"></div><div class="absolute bottom-0 left-0 w-64 h-64 bg-purple-600/15 rounded-full blur-[80px] pointer-events-none"></div><div class="text-center relative z-10 max-w-3xl mx-auto"><h2 class="text-4xl md:text-5xl lg:text-6xl font-extrabold text-white mb-8 tracking-tight text-balance">Stop spending weeks <br>on <span class="text-transparent bg-clip-text bg-gradient-to-r from-[#0095FF] to-[#38bdf8]">hotel logistics.</span></h2><p class="text-base md:text-lg text-[#c4d4f5] mb-12">Get 10+ hotel bids as soon as tomorrow. Save 20+ hours. Cut costs by 30%. <br>Your next offsite starts here.</p><div class="group relative inline-flex flex-col items-center"><a href="/onboard#schedule"><button class="inline-flex items-center justify-center gap-2 whitespace-nowrap text-sm focus-visible:outline-none focus-visible:ring-1 focus-visible:ring-ring disabled:pointer-events-none disabled:opacity-50 [&amp;_svg]:pointer-events-none [&amp;_svg]:size-4 [&amp;_svg]:shrink-0 hover-elevate active-elevate-2 border border-primary-border min-h-10 h-14 px-8 rounded-full bg-white text-[#030915] hover:bg-[#f0f4fa] font-bold transition-all hover:scale-105">Book an onboarding <svg xmlns="http://www.w3.org/2000/svg" width="24" height="24" viewBox="0 0 24 24" fill="none" stroke="currentColor" stroke-width="2" stroke-linecap="round" stroke-linejoin="round" class="lucide lucide-arrow-right w-5 h-5 ml-2" aria-hidden="true"><path d="M5 12h14"></path><path d="m12 5 7 7-7 7"></path></svg></button></a><div class="absolute left-1/2 -translate-x-1/2 top-full mt-2 flex items-center gap-1.5 text-sm text-slate-400 opacity-0 group-hover:opacity-100 transition-opacity duration-200 whitespace-nowrap pointer-events-none"><svg xmlns="http://www.w3.org/2000/svg" width="24" height="24" viewBox="0 0 24 24" fill="none" stroke="currentColor" stroke-width="2" stroke-linecap="round" stroke-linejoin="round" class="lucide lucide-zap w-3.5 h-3.5 text-[#0095FF] fill-[#0095FF]" aria-hidden="true"><path d="M4 14a1 1 0 0 1-.78-1.63l9.9-10.2a.5.5 0 0 1 .86.46l-1.92 6.02A1 1 0 0 0 13 10h7a1 1 0 0 1 .78 1.63l-9.9 10.2a.5.5 0 0 1-.86-.46l1.92-6.02A1 1 0 0 0 11 14z"></path></svg><span>Only takes 15 mins</span></div></div></div></div></div></section></main><footer class="relative bg-white py-16 border-t border-slate-100 text-sm"><div class="pointer-events-none absolute z-20 hidden md:block left-1/2 top-0 -translate-x-1/2 md:left-[18%]" aria-hidden="true" data-testid="worky-easter-egg"><div class="relative origin-bottom" style="opacity: 0; transform: translateY(48px);"><img alt="" draggable="false" class="select-none object-contain" src="/assets/worky_rounded_transparent-B7rQOu7Y.png" style="height: 48px; width: 48px;"><span class="absolute origin-top rounded-[50%] bg-[#F9AB35]" style="top: 60%; height: 10%; left: 33%; width: 7.5%; transform: scaleY(0);"></span><span class="absolute origin-top rounded-[50%] bg-[#F9AB35]" style="top: 60%; height: 10%; left: 58.5%; width: 7.5%; transform: scaleY(0);"></span></div></div><div class="container mx-auto px-4"><div class="grid grid-cols-2 md:grid-cols-4 gap-8 mb-12"><div class="col-span-2 md:col-span-1"><a href="/" class="inline-block mb-4"><img alt="Workgrounds" class="h-10 w-auto object-contain" src="/assets/logo-DkBbhb-7.png"></a><p class="text-slate-500 max-w-xs leading-relaxed mb-6">The modern way to book group hotels.</p><a href="https://gathering.workgrounds.com/" target="_blank" rel="noopener noreferrer"><button class="inline-flex items-center justify-center gap-2 whitespace-nowrap font-medium focus-visible:outline-none focus-visible:ring-1 focus-visible:ring-ring disabled:pointer-events-none disabled:opacity-50 [&amp;_svg]:pointer-events-none [&amp;_svg]:size-4 [&amp;_svg]:shrink-0 hover-elevate active-elevate-2 bg-primary text-primary-foreground border border-primary-border min-h-8 px-3 text-xs rounded-full transition-transform duration-200 hover:scale-105">Newsletter sign up <svg xmlns="http://www.w3.org/2000/svg" width="24" height="24" viewBox="0 0 24 24" fill="none" stroke="currentColor" stroke-width="2" stroke-linecap="round" stroke-linejoin="round" class="lucide lucide-arrow-right w-4 h-4 ml-1" aria-hidden="true"><path d="M5 12h14"></path><path d="m12 5 7 7-7 7"></path></svg></button></a></div><div><h4 class="font-bold text-[#1e3a5f] mb-4">Product</h4><ul class="space-y-3 text-slate-500"><li><a href="/platform" class="hover:text-[#07163C]">Platform</a></li><li><a href="/pricing" class="hover:text-[#07163C]">Pricing</a></li><li><a href="/personal-nights" class="hover:text-[#07163C]">Personal Nights</a></li><li><a data-testid="link-footer-room-blocks" href="/room-blocks" class="hover:text-[#07163C]">Room Blocks</a></li><li><a data-testid="link-footer-integrations" href="/integrations" class="hover:text-[#07163C]">Integrations &amp; 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